A well-timed newsletter keeps your audience engaged between campaigns, but only if your team can produce it consistently. StoryChief gives you one shared space to write, refine and get your newsletter approved before it goes out.
Instead of emailing drafts back and forth, your team comments inline, tracks review status, and moves the piece through to publication without switching tools.
Example: Imagine your marketing team sends a monthly B2B newsletter to 10,000 subscribers. A writer drafts the edition in StoryChief, the editor leaves inline comments on specific paragraphs, and the Head of Marketing approves it with one click; all before it's handed off for importing into your mailing tool.
🔔 Notes:
You need an Editorial plan and at least a Writer role to be able to create newsletters.
Confirm your plan & permissions with your workspace Owner if you're unsure.
Create your newsletter
Step 1. From your dashboard, click "+ Create" and select "Create newsletter" from the dropdown.
Step 2. Enter a title for your newsletter edition — for example, "May Edition: 5 content trends to watch."
Step 3. Set the correct language at the top of the editor, between the title and the status indicator. This ensures readability suggestions are accurate for your audience.
Step 4. Write your newsletter content in the body area. Use the formatting toolbar to add structure — headings, bullet points, links, images, and dividers.
💡 Tip: Use H2 headings to break your newsletter into scannable sections. Readers skim — make it easy for them to jump to what matters most.
Enhance your newsletter with editor tools
Custom fields
Step 5. Open the Settings tab in the left sidebar and fill in any custom fields your workspace uses — such as target segment, sending platform, or funnel stage.
Readability
Step 6. Use the Readability tool to flag long sentences and passive voice. Newsletter copy should be punchy — apply suggestions where they improve clarity.
Export
Step 7. When your newsletter is ready, click Export to download it as a PDF, Docx, or assets-only file — useful if you're handing it off to a platform like MailChimp or HubSpot for sending.
Updates
The Updates tab allows users to follow updates on a piece of content, which will send out notifications for the piece.
Actual updates will also be shown, when someone adds content or when someone else replies, reviews etc.
Collaborate with AI chat, comments, and reviews
AI chat
Step 8. Open the AI chat panel in the right sidebar. Ask William (StoryChief's AI) anything about your content — request a rewrite of a section, ask for tone suggestions, or get feedback on structure.
🔔 Note: AI chat suggestions are a starting point. Review every suggestion before applying it — nothing changes in your content without your action.
Comments
Step 9. Select any piece of text and click "Add comment". Type @ to mention a teammate and direct their attention to that section.
💡 Tip: Use inline comments to flag specific sentences — for example, "@editor can you shorten this paragraph?" is more actionable than a general note.
Reviews
Step 10. Click "Ask for review" in the right sidebar. Enter a teammate's name or an external stakeholder's email address, and add a message explaining what needs sign-off.
Step 11. Track review status in the Reviews tab — each review shows as Pending, Approved, or Declined.
Set the newsletter status
Step 12. Once your newsletter is written and approved, update the status using the status selector at the top of the editor:
Draft — work in progress. Set a due date and source link to track your send date and platform.
Scheduled — content is finalised and ready. The due date carries over but can be adjusted.
Published — newsletter is live or sent. Set automatically when the scheduled date-time is reached, or mark it manually.
🎉 You're done, grab a coffee, you deserve it!
Check out the next steps below for more in-depth guides or follow-up actions.
📚 Next steps
How to create a Webpage
How to create a Podcast
How to create a Video
How to create a Webinar
How to create an Ebook