A well-timed newsletter keeps your audience engaged between campaigns, but only if your team can produce it consistently. StoryChief gives you one shared space to write, refine and get your newsletter approved before it goes out.
Instead of emailing drafts back and forth, your team comments inline, tracks review status, and moves the piece through to publication without switching tools.
Example: Imagine your marketing team sends a monthly B2B newsletter to 10,000 subscribers. A writer drafts the edition in StoryChief, the editor leaves inline comments on specific paragraphs, and the Head of Marketing approves it with one click; all before it's handed off for importing into your mailing tool.
🔔 Notes:
You need an Editorial plan and at least a Writer role to be able to create newsletters.
Confirm your plan & permissions with your workspace Owner if you're unsure.
1. Create your newsletter
A. Write the content
Step 1. From your dashboard, click "+ Create" and select "Create newsletter" from the dropdown.
Step 2. Set the correct language at the top of the editor, between the title and the status indicator. This ensures readability suggestions are accurate for your audience.
Step 3. Enter a title for your newsletter, for example, "September Edition: 5 content trends to watch."
Write your newsletter content in the body area. Use the formatting toolbar to add structure, such as headings, bullet points, links, images, and dividers.
💡 Tip: Use H2 headings to break your newsletter into scannable sections. Readers skim — make it easy for them to jump to what matters most.
Step 4. Use the Readability tool to flag long sentences and passive voice. Newsletter copy should be punchy; apply suggestions where they improve clarity.
Step 5. Open the Settings tab in the middle, where you'll find the Newsletter Details and the Custom fields.
Inside the details section, it's possible to set the following details:
Cover image
Campaigns
Due date (internal use)
Step 6. Scroll down to 'Custom fields' and fill in any custom fields your workspace uses. Such as target segment, sending platform, or funnel stage.
2. Menu
A. Suggest edits
Suggestion mode entails quite a bit, so check out the dedicated help article.
B. Updates
The Updates allow users to follow updates on a piece of content, which will send out notifications for the piece.
Actual updates will also be shown when someone adds content or when someone else replies, reviews etc.
C. Manage campaigns
Similarly to the Manage campaigns dropdown, this option lets you add or remove campaigns for this newsletter.
D. Duplicate to
This lets you duplicate the content to another workspace, or to another content type. Super useful if you are creating a new article out of a newsletter, or repurposing a podcast into an ebook.
E. Save as template
Check out the full help article on how to save and use content templates.
F. Download
When your newsletter is ready, click Export to download it as a PDF, Docx, or assets-only file, which are useful if you're handing it off to a platform like MailChimp or HubSpot for sending.
Collaborate with AI chat, comments, and reviews
1. AI chat
Open the AI chat panel in the right sidebar. Ask William (StoryChief's AI) anything about your content — request a rewrite of a section, ask for tone suggestions, or get feedback on structure.
2. Comments
Select any piece of text and click "Add comment". Type @ to mention a teammate and direct their attention to that section.
💡 Tip: Use inline comments to flag specific sentences. For example, "@editor can you shorten this paragraph?" is more actionable than a general note.
3. Tasks
Adding tasks for content makes sure you and the team have checked every box.
4. Collaborate
Click 'Collaborate' in the navigation bar. There are 3 ways to collaborate here:
Ask a team member to edit: Invite a user as collaborator to edit the content.
Ask someone to review: Invite someone to review (& optionally edit) the content.
Enable the 'Add as a collaborator' checkbox to give them edit rights (for clients & guest writers).
Link sharing: Create a public link to share with external people. They can leave comments, no edits.
Track review status in the Reviews tab, which can be opened by clicking the status label. Each review shows as Pending, Approved, or Declined.
5. Set the newsletter status
Once your newsletter is written and approved, update the status using the status selector at the top of the editor:
Draft: work in progress. Set a due date and source link to track your send date and platform.
Scheduled: content is finalised and ready. The due date carries over but can be adjusted.
Published: newsletter is live or sent. Set automatically when the scheduled date-time is reached, or mark it manually.
🎉 You're done, grab a coffee, you deserve it!
Check out the next steps below for more in-depth guides or follow-up actions.